New Requirements for Paystubs

The 2019 Minnesota legislative session made sweeping and significant changes to wage and hour laws, including requiring additional information on employees’ paystubs or earnings statements. The previous law required that paystubs include the name of the employee, total hours worked by the employee in the pay period, the gross pay amount earned by employee in the pay period, the net pay amount after deductions have been made, the deductions made from the employee’s pay, the date the pay period ended, and the employer’s legal and operating name.

The new law requires several additional requirements. In addition to the requirements above, now the paystubs or earning statements must include the employee’s rate or rates of pay and basis thereof, including whether the employee is paid by the hour, shift, day, week, salary, piece, commission or other method; allowances claimed for permitted meals and lodging; employer’s telephone contact; and the physical address of the employer’s main office or principal place of business and a mailing address if it is different than the physical address or principal place of business.

Minnesota law requires that pay stubs or earning statements are provided to employees in writing or by electronic means at the end of each pay period.

It is important that you review your employees’ pay stubs or earning statements, and make any changes necessary to ensure that you are in compliance with both existing law and the new law from 2019.

Spangler and de Stefano, PLLP assists business owners with ensuring compliance with the new wage and hour laws.